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COVID testing and reporting dashboard
Due to the increasing circulation of the Delta COVID variant, the New York State Department of Health now requires schools to conduct weekly screening testing of all staff. Employees are able to opt out of the weekly tests if they voluntarily provide their vaccination status. Weekly screening testing is also available to students who wish to participate.
This page serves as a resource for Monroe One staff, students, and families to stay up-to-date on testing requirements, vaccine opportunities, and reported COVID cases involving a member of our immediate school community.
Testing Info For Monroe One Employees
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Who is required to get tested, and how often?
NYSDOH is requiring all school staff to get tested for COVID every week.
The DOH defines school staff as:
all P-12 (public or non-public) school district faculty or staff, including all teachers, substitute teachers, student teachers, school administrators, paraprofessional staff, and support staff, including bus drivers. This determination also applies to contractors working in a P-12 school (public or non-public) or school district setting, including contracted bus drivers.
The DOH defines the testing requirement as:
P-12 schools are required to ensure teachers and staff, as outlined above, have testing performed for COVID-19 at least once per week when a school is in a geographic area identified by the CDC as having low, moderate, substantial, or high transmission rates. Teachers and staff may be permitted to opt-out of mandatory weekly screening testing if they provide documentation of being fully vaccinated against COVID-19, as set forth in 10 NYCRR 2.62. Teachers and staff who work at multiple schools do not need to receive multiple tests; they may use one weekly test result to demonstrate to any number of schools where they work that they have fulfilled this requirement.
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Where will the weekly test take place?
Testing sessions will take place at the Foreman Center.
On Tuesday, testing will take place from 6:30-9:30 a.m. in E9 and on Wednesdays testing will take place from 2:30-5:30 p.m. in the EMCC lobby.
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What if I have tested positive for COVID in the last 90 days?
If you have tested positive within 90 days before a scheduled COVID screening test, please:
- Send dated proof of your positive test to HR (this can be a screenshot of the results or a doctor’s note, but it will need to include the date)
- Show up for your scheduled screening testing at Monroe One unless told otherwise by HR
- Alert the team conducting the testing of your recent positive test and do not get tested
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Can I use a rapid test at home to fulfill my weekly testing requirement?
No. At-home tests will not meet the requirement and employees will need to still participate in the weekly testing on site.
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Will I be reimbursed for mileage if I have to drive to get tested?
Staff will not receive mileage reimbursement, regardless of if the test is conducted on Monroe One’s campus or a county-run site.
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How can I opt out of the weekly testing?
As a Monroe One employee, you can opt out of the weekly testing if you voluntarily provide your vaccination status. To do that in a confidential manner, the Human Resources department has developed an electronic form through Frontline:
To access the Confidential Proof of Vaccine Status Upload form:
- Log into Frontline Central
- Go to My Forms and select Forms I Can Start
- You can scroll through the forms or search by typing ‘Confidential’ and the form should appear
- Click on Start this Form all the way to the right
- Complete all required fields and be sure to upload your proof of vaccine
- This can include a screen shot of your Excelsior Pass, a note from your doctor stating you received your COVID vaccine, or a scanned copy of your vaccine record.
- Log into Frontline Central
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How do I access the online form to show vaccination proof?
To access the Confidential Proof of Vaccine Status Upload form:
- Log into Frontline Central
- Go to My Forms and select Forms I Can Start
- You can scroll through the forms or search by typing ‘Confidential’ and the form should appear (it is titled Confidential Proof of Vaccine Status Upload Form)
- Click on Start this Form all the way to the right
- Complete all required fields and be sure to upload your proof of vaccine
- This can include a screen shot of your Excelsior Pass, a note from your doctor stating you received your COVID vaccine, or a scanned copy of your vaccine record.
- Log into Frontline Central
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I’m having issues with the online form
Contact the Human Resources team.
They can help you with the electronic form or schedule a time to fill it out in person.
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What can I use to prove I got the vaccine?
The following is a list of approved proof of vaccination (you only need one):
- a scanned copy of your vaccine card
- a screenshot of your Excelsior Pass
- a note from your doctor stating you had the COVID vaccine
If you do not have any of those items, but are vaccinated against COVID, please contact HR.
- a scanned copy of your vaccine card
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I’ve misplaced my vaccine card/I do not have proof of vaccination
Contact the Human Resources team for help in looking up your vaccination status.
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How do I get my NYS Excelsior Pass?
You can search ‘Excelsior Pass’ on your iPhone or Android smartphone to download the app directly to your phone, or you can go to https://epass.ny.gov/home to do it online.
You are eligible to retrieve your Excelsior Vaccination Pass if:
- It has been 15 days or longer since you received the final dose in your vaccine series and you have not tested positive for COVID-19 in the last 10 days; and
- You have been fully vaccinated in the State of New York OR
- You are a New York resident who has been fully vaccinated in the state of New Jersey OR
- You are a New York resident and your New York State healthcare provider has entered your out-of-state immunization information into the New York State and/or New York City databases.
Please note that you must have received one of the COVID-19 vaccines authorized by the Food and Drug Administration (FDA) in the United States in order to retrieve your Excelsior Vaccination Pass. At this time, this includes the Pfizer-BioNTech COVID-19 vaccine, which has received full FDA approval, and the Moderna and Johnson & Johnson/Janssen COVID-19 vaccines, which have been authorized for emergency use.
- It has been 15 days or longer since you received the final dose in your vaccine series and you have not tested positive for COVID-19 in the last 10 days; and
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What if my Excelsior Pass says it has expired?
Each Excelsior COVID-19 Vaccination Pass is valid for 365 days. However, during the first roll out, the state set each pass to ‘expire’ after 180 days. This means if you set up the pass in the early spring, the version you downloaded needs to be reconfigured.
Information from the state on how to do this:
Individuals whose COVID-19 Vaccination Excelsior Pass expires after 180 days or has already expired can update their pass by visiting https://www.epass.ny.gov/home or downloading the NYS Excelsior Pass Wallet App, and follow the step-by-step instructions there.
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I just got my first shot, do I have to be tested?
Yes. Employees will still need to be tested until they complete the full vaccination series. You can then disclose your vaccination status to HR in order to opt out of weekly testing.
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I want to opt out of testing, but do not want to upload my vaccination information
The upload process is completely confidential. However, if you still want to opt out but do not want HR to have a copy of your vaccination record, please contact HR. You can show them your record in person, and they will sign off on your behalf attesting to your vaccine status.
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What if I am a Monroe One employee but I am district-based/provide itinerant services?
Monroe One employees, regardless of workplace location, will be tested through Monroe One’s program. If a district is asking for your proof of vaccination, please contact the Human Resources department.
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Find COVID-19 Vaccines Near You
To schedule an appointment or to check walk-in availability at a state-run site:
NYS-operated vaccination locations and availability
To schedule an appointment at all other sites, including your choice of which vaccine to receive and where:
Testing Info For Parents and Students
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Are students required to participate in screening testing?
No. Students are not required to participate in the weekly screening testing. However, Monroe One is offering to test students if the student and their parents/guardian would like to participate.
Unlike last year, there is no requirement for schools to hit a certain percentage of students to be tested in order to stay open.
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What is screening testing?
Screening testing involves testing asymptomatic individuals for COVID. Health officials see it as a preventive measure to stop the spread of COVID.
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What kind of test is used?
Monroe One will be using the less invasive, rapid tests, similar to the ones you see at your local pharmacy. This is not a PCR test.
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How do I enroll my student into the weekly testing program?
Families have gotten the electronic form to fill out through ParentSquare.
Even if you have not registered your ParentSquare account, the information should be available to read in your email inbox. To fill out the electronic form, you will need to sign in.
To log into your account, visit ParentSquare.com/SignIn and enter the email you provided in your student’s back to school packet.
You can also download this PDF copy to fill out and return to your student’s school.
We ask families to return that form by Friday, September 17.
If you do not want your student tested every week, you do not need to fill out a form.
Please note: students are not required to participate. Unlike last year, there is no requirement for schools to hit a certain percentage of students to be tested in order to stay open.
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How do I unenroll my student from the weekly testing program?
Please contact the main office of your student’s school.
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Where will tests take place?
Testing will be held at the Foreman Center, located at 41 O'Connor Road in Fairport. Parents are asked to bring their student to the testing site before transporting them to school or home.
On Tuesday, testing will take place from 6:30-9:30 a.m. in E9 and on Wednesdays testing will take place from 2:30-5:30 p.m. in the EMCC lobby.
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What if my student has tested positive for COVID in the last 90 days?
If your child has tested positive for COVID in the 90 days leading up to a scheduled COVID screening test, please notify your child’s principal before that week's scheduled screening testing and do not have your child tested that week.
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Find COVID-19 Vaccines Near You
To schedule an appointment or to check walk-in availability at a state-run site:
NYS-operated vaccination locations and availability
To schedule an appointment at all other sites, including your choice of which vaccine to receive and where:
