Leaves of Absence/FMLA

Complete the Request for extended leave (6 or more days) in Frontline Central. Additional instructions will be provided depending on if you qualify for FMLA or not.

Always keep your department informed of your request and potential length of absence.

The Family Medical Leave Act is a law which allows eligible employees to be on unpaid leave for up to 12 weeks in a 12-month period. It also protects their benefits cost and allows employees to be restored to the same job or one nearly identical for same pay and benefits.

Employees must have worked for Monroe One for the previous 12 months AND have at least 1250 actual work hours in those 12 months (excludes Sick, Personal, Vacation, Holidays, etc).

Human Resources will determine if you are eligible.

No, this law is not mandatory for public employers, so we do not participate.

Monroe One is exempt from NYS disability. Once your Sick days are exhausted, any additional time may be unpaid.

You are not required to apply for FMLA, although it does protect employee absence. Typically, Human Resources (HR) will request a copy of a doctor’s note for your file. Please contact HR to go over your options.

Any time an illness or injury impacts an employee's ability to return at 100% of their job responsibilities or upon HR's review and request for medical clearance. Medical notes are generally required to return from a medical leave of absence or if you’re out sick for 6 or more days. Please contact HR to review your specific circumstances.

Yes. Although HIPPA allows you to not disclose to your department the medical reason you are out, we ask that you keep both the department and HR informed of any dates you will be out and possible return date. This allows them to make accommodations during your absence.

Please complete the Return to Work or Leave Extension Form in Frontline Central with supporting medical documents from your doctor with your new return date or next appointment date. A date is required—we cannot accept “until further notice”.

FMLA requires that you re-qualify/re-apply each new school year. This includes completing a new Request for Leave and a new Certification Form from your doctor.

Intermittent leaves are typically for chronic conditions or to assist family members intermittently after surgery, for the care of elderly parents, or for intermittent care of a child with a chronic medical condition.

To be eligible for a Family Medical Leave Act (FMLA) leave, you must have worked for at least 12 months and 1250 hours before going out on a leave.

If eligible, you must use all of your accumulated Sick days for your own leave and all of your Family Sick days for a family member’s leave.

During your FMLA leave, your cost of benefits will remain the same for up to 12 weeks but depending on how much Sick time you have, your leave could be paid or unpaid.  If you are unpaid, you may be billed for the employee contribution portion of your benefits.

BOCES does not have New York State Disability so any paid time for Maternity or sick leave comes from your earned accumulated sick days. If you do not have enough sick days to cover your absence, you will take an unpaid leave of absence.

Please contact HR to discuss your specific circumstances.

If you are eligible for FMLA, you will still get the same protections but as an unpaid leave.

If you are Not eligible for FMLA, you must submit a written request to the Superintendent care of Human Resources requesting the unpaid leave and along with supporting documentation from your doctor.

FMLA is for spouse, child, or parent. For other family members you can potentially use Family Sick days (from your available current year balance and Personal or Vacation days) with a doctor’s note as backup. To request an extended leave of absence that is not FMLA eligible, please contact HR.

Please complete the Return to Work or Leave Extension Form in Frontline Central with supporting medical documents once available. If your medical documentation indicates you have restrictions, HR will coordinate with your department to review the restrictions. Please do not return until you hear from HR.

No, your sick bank is for your use only. Unused Sick days are paid out at retirement. Each amount varies by contract.

FMLA will protect you for 12 weeks over the course of a 12-month period. If you have exhausted FMLA but still have Sick days available, you will be allowed to take further paid leave time. Please contact HR to go over your personal details.

Sick and Family Sick time can be taken in 2-hour increments, but a form must be completed ahead of time. Check with your department for additional requirements.

Family Sick days are days that can be used for a family member’s (as defined in contract) care and only include the new Sick days given to you each fiscal year. 

Requests for personal time should be submitted through WinCapWeb Leave Requests. An additional form needs to be completed if someone is requesting personal time outside the parameters of collective bargaining units (such as a day before or after a holiday or break or requesting a day without pay due to extenuating circumstances). This request form is called Personal Day Exception Form and can be accessed in Frontline Central.  

Supporting documentation explaining the request must be uploaded with the form. HR will review these requests with the District Superintendent.  

Approval or denial of requests will be sent via Frontline to the employee and supervisor.

This is one of the first questions you should ask your supervisor when starting your job. Every department has different procedures so make sure you understand what is expected of you. If you’re calling in sick, you must also submit a Leave Request in WinCapWeb.

Your available balances will be listed on your paycheck or can be checked on WinCapWeb in Employee Self Service under My Attendance Balances on the side menu.

If you are a member of the BPA, PSP and BUP bargaining units, you have the ability to apply for sick bank days per specific contracts. You cannot be out of work for Workers’ Comp days to apply.
 
Members of these units contribute one (1) Sick day when hired and another Sick day the following July as their only contributions to the bank. Refer to your contract for more specific information.