Records Management (formerly Microfilm)

The Records Management service provides and maintains a valid and efficient scanning service for electronic generated/paper record media. The districts' schools/offices transfer their payroll, personnel, and student records to be scanned as referenced by New York State Retention Schedule LGS-1. The records are scanned and indexed, which can be accessed for sending out to the school districts.

The districts transfer administrative, financial, and school records for short term storage (6 years) to the Inactive Records Center. Records are tracked through an index system for location, retrieval, and space availability and legally destroyed according to the New York State Retention Schedule LGS-1.

• Retrieval
• Disposition
• Storage