Parent Notice for Directory Information

  • The Family Educational Rights and Privacy Act (FERPA), a Federal law, requires that the BOCES, with certain exceptions, obtain your written consent prior to the disclosure of personally identifiable information from your child’s education records. However, the BOCES may disclose appropriately designated "directory information" without written consent, unless you have advised the BOCES to the contrary in accordance with BOCES procedures. The primary purpose of directory information is to allow the District to include this type of information from your child’s education records in certain school publications. Examples include:

    • A playbill, showing your student’s role in a drama production;
    • The annual yearbook;
    • Honor roll or other recognition lists;
    • Graduation programs; and
    • Sports activity sheets, such as for wrestling, showing weight and height of team members.

    Directory information, which is information that is generally not considered harmful or an invasion of privacy if released, can also be disclosed to outside organizations without a parent’s prior written consent. Outside organizations include, but are not limited to, companies that manufacture class rings or publish yearbooks. In addition, two federal laws require local educational agencies (LEAs) receiving assistance under the Elementary and Secondary Education Act of 1965 (ESEA) to provide military recruiters, upon request, with three directory information categories—names, addresses and telephone listings—unless parents have advised the LEA that they do not want their student’s information disclosed without their prior written consent.

    The BOCES has designated the following information as directory information:

    • Student’s name
    • Address
    • Telephone listing
    • Electronic mail address
    • Photograph
    • Date and place of birth
    • Major field of study
    • Dates of attendance
    • Grade level
    • Participation in officially recognized activities and sports
    • Weight and height of members of athletic teams
    • Degrees, honors, and awards received
    • The most recent educational agency or institution attended

    If you do not want the BOCES to disclose directory information (or any subset thereof) from your child’s education records without your prior written consent, you must notify the Student Admissions and Records Office in writing, by October 15 of this year, to the following address:

    Student Admissions and Records Office
    41 O'Connor Road
    Fairport, NY 14450