Parents' Bill of Rights for Data Privacy and Security

  • Monroe #1 BOCES

    The Monroe #1 BOCES seeks to use current technology, including electronic storage, retrieval, and analysis of information about students’ education experience in the BOCES, to enhance the opportunities for learning and to increase the efficiency of our operations.

    The Monroe #1 BOCES seeks to ensure that parents have information about how the BOCES stores, retrieves, and uses information about students, and to meet all legal requirements for maintaining the privacy and security of protected student data and protected principal and teacher data, including Section 2‐d of the New York State Education Law.

    To further these goals, the BOCES has posted this Parents’ Bill of Rights for Data Privacy and Security.

    1. A student’s personally identifiable information cannot be sold or released for any commercial purposes.

    2. Parents have the right to inspect and review the complete contents of their child’s education record. The procedures for exercising this right can be found in Student Records Policy 6320.

    3. State and federal laws protect the confidentiality of personally identifiable information, and safeguards associated with industry standards and best practices, including but not limited to, encryption, firewalls, and password protection, must be in place when data is stored or transferred.

    4. A complete list of all student data elements collected by the State is available at http://www.p12.nysed.gov/irs/sirs/documentation/NYSEDstudentData.xlsx and a copy may be obtained by writing to the Office of Information & Reporting Services, New York State Education Department, Room 863 EBA, 89 Washington Avenue, Albany, New York 12234.

    5. Parents have the right to have complaints about possible breaches of student data addressed. Complaints should be directed in writing, to:

      • Chief Privacy Officer
        New York State Education Department
        Room 863 EBA
        89 Washington Avenue
        Albany, New York 12234.

        Or

      • Monroe One Data Protection Officer
        William Gregory
        Monroe #1 BOCES
        41 O’Connor Road
        Fairport, NY 14450