1. Determine that district has signed up for the Arts in Education service (CoSer Information)
   
   
2. Contact program or event (e.g. GEVA Theater, Memorial Art Gallery, etc) to investigate program and alignment to standards.
   
   
3. Establish, date, time and cost and make the event reservation.
   
   
4. Complete BOCES Arts in Education—BART Request Form (type and print out) with the required signatures. (Note: If type & print feature does not work, please upgrade to the most current version of Adobe Reader.)
   
   
5. Submit completed BOCES Arts in Education—BART Request Form to district purchasing agent and request a PO to be made out to Monroe #1 BOCES for event. We encourage you to submit all paperwork to Monroe #1 BOCES 3–4 weeks in advance of your scheduled event.  NOTES: PO needs to be created in the full amount (some vendors require a deposit with reservation).
    
6. District Business Office purchasing agent creates a PO with the following:
• contact person (teacher requesting event/program)
• vendor SS# or Federal Tax ID#
• grade level
• site location name - including "point of contact name, phone number, email"
• date of visit
• full price (Please include the 15% Monroe #1 BOCES service fee—for an explanation of 15% fee, please see Service Fee Explanation)
  
  
7. Send completed Arts in Education - BART Form with PO to:
   
   Attn: Kim Hoover
   Monroe #1 BOCES
   Technology Services
   11 Linden Park
   Rochester, New York  14625
   
   Or via email to: kim_hoover@boces.monroe.edu
   
   
8. Monroe #1 BOCES creates a PO and sends to vendor—with respective information from district
   
   
9. Invoice sent to Monroe #1 BOCES
   
   
10. Monroe #1 BOCES charges the district (with any administrative fee included)
    
    
11. After event concludes, Monroe #1 BOCES sends evaluation to person who requested event/program for feedback to determine instructional effectiveness and connection to curriculum and standards. 
    
    

Program Evaluation Form