The Business Office utilizes Company Mileage, an online program that may be accessed at one's computer or through an app on their phone, SureMobile.

There are three distinct roles in CompanyMileage: Users (Staff), Approvers (Clerical) and Reviewers (Administrators). Every department will have two levels of approval: Clerical and Administrator to verify the submissions before they are sent to the Business Office for final approval and payment.

Staff should submit their mileage on a monthly basis. For instance, all mileage recorded for September, should be approved by the department, in early October and will be processed by the Business office on the next scheduled payment.

Some highlights of the program:

• Online mileage reimbursement program that utilizes mapquest to calculate mileage.
  
  
• It is our practice that reimbursement is paid based on the shortest route as calculated by mapquest.
  
  
• This is for mileage only, not conference reimbursement; however staff can enter tolls and parking expenses if needed.
  
  
• Staff may access the system online or mobile on their phones.
  
  
• Staff may create their own address book based on their caseload, if needed.
  
  
• All staff will input their own mileage.
  
  
• Reduce time, paper and energy for the end user.
  
  
• All payments will be processed through the Automatic Clearing House (ACH) process with staff's bank and paper checks will not be created.  Should staff not have a payroll direct deposit already established, they will need to complete an ACH form in the Business office to receive their reimbursement. Please contact mileagehelp@boces.monroe.edu for the form.

The following information will help clarify the Monroe One BOCES mileage reimbursement policy:

• Employees may claim mileage for all meetings outside of Monroe County. The mileage may be claimed from your regular worksite to the meeting and back to your regular worksite or from your home to the meeting and back; whatever is less mileage.
  
  
• If you start your day with an off site meeting within Monroe County, you may claim mileage from the meeting back to your regular worksite.
  
  
• If you end your day with an off-site meeting within Monroe County, you may claim mileage from your regular worksite to the meeting.
  
  
• If you attend a mid-day, off-site meeting within Monroe County, you may claim mileage from your regular worksite to the meeting and back to your regular worksite.
  
  
• If you attend a full day meeting within Monroe County, you may not claim mileage unless you also work at your regular worksite that day.
  
  
• If you stop to work at your regular work site prior to the meeting, you may claim mileage from your regular worksite to the meeting.
  
  
• If you stop to work at your regular work site after the meeting, you may claim the mileage from the meeting to your regular worksite.
  
  
• If you stop to work both before and after the meeting, you may claim the mileage from your regular worksite to the meeting and the mileage from the meeting to your regular worksite.